The QB Specialists
QuickBooks Enterprise Solutions Providers
Certified Advanced QuickBooks ProAdvisors
Ruth Perryman, MBA, CMA, CFE, CFM
Ruth is the president of The QB Specialists. She has over 19 years of industry experience including 5 years as a Chief Financial Officer, and has been working with Quickbooks as both a user and a consultant since 1996. She is a Certified Advanced Quickbooks ProAdvisor and also certified in both Quickbooks Enterprise and Point of Sale (POS). She holds a CA real estate salesperson license and is a notary public. She specializes in implementing QuickBooks Enterprise Solutions for builders, contractors, nonprofits, wholesalers and distributors. She also provides interim and part-time CFO services to organizations throughout Northern California.
Items/Topics which we can cover during the session:
Getting Started:
• Creating a new Nonprofit company file
• Unified Chart of Accounts (UCOA)
• Setting up items for accurate grant accounting
• Setting up customers and jobs
• Setting up classes to unrestricted, temporarily restricted and permanently restricted funds
Pledges, Donations and Grants:
• Setting up members and donors
• Recording individual donations
• Recording lump sum donations
• Receiving grants
• Making deposits
Vendors, Employees and Volunteers:
• Setting up vendors and employees
• Entering and paying bills
• Writing checks
• Using an outside payroll service
• Paying employees and taxes
• Allocating payroll to programs
• Tracking volunteer time
• Classifying expenses and payroll by program
• Allocating expenses to programs by percentages
Communicating with Members, Donors, and Contributors:
• Sending pledge reminders
• Invoicing for dues (and automating the process)
• Membership past due and non-renewal letters
• Receiving in-kind contributions
• Year-end acknowledgements
Handling Complex Donations and Grants:
• Handling restricted donations and grants
• Matching grants, donations, and pledges
• Capital campaigns (budgets, pledges, contributions, and expenses)
• Special fundraising events
• Using items for multi-year grants
• Using custom fields to track more information about donors and volunteers
• Customize forms/templates (such as a membership renewal)
• Memorizing recurring transactions
Budgeting:
• Enter and reviewing budgets
• Copying prior year's budgets
• Editing budgets in Excel
• Importing a budget from Excel
• Budgets by program
• Using Estimates to budget for multi-year grants
• Budget vs. Actual reports
Fund Tracking:
• Fund accounts and transactions
• Reports for programs, funds and grants
• Modifying reports
• Exporting reports to Excel
• Adding reports to your icon bar
Payroll:
• Setup employees, payroll items, and YTD information
• Track time and invoice time
• Process paychecks
• Modify paychecks
• Make tax deposits and e-filing options
• Prepare payroll tax forms
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